# Free HR onboarding software, with a checklist to start from

A first-week checklist you can copy today, and how Squadra HR turns it into a process that doesn't depend on memory.

Updated 26 October 2026

[Start free](https://www.squadrahr.com/get-started/)

## A first-week checklist you can copy

Assign an owner and a due date for the contract, equipment, account access and first-week plan. Use this list as a starting point and adapt it to the role.

**Before day one**

-   Signed contract and job description on file
-   Start date, manager, department and work schedule set
-   Bank, tax and ID details collected and stored securely
-   Emergency contact on file
-   Laptop, phone and accounts ordered
-   Sign-in created, with a second factor ready to set up
-   The team told who’s joining and when

**Day one**

-   Welcome from the manager, and the plan for the first week
-   Laptop handed over and sign-in set up
-   Leave policy, public holidays and how to book time off explained
-   Contact details and emergency contact checked by the new person

**First week**

-   Meetings with the people they’ll work with most
-   First piece of real work agreed
-   Questions collected and answered by the manager at the end of the week

## How Squadra HR runs it

A checklist on paper depends on who remembers to open it. In Squadra HR it’s part of the person’s record:

-   **One record from the signed contract.** HR creates the person with their start date, manager, schedule and contract, and the record is ready before day one.
-   **Tasks with an owner and a due date.** Each item on the joiner checklist goes to the person who does it, HR, the manager or IT, and they get a reminder before it’s due.
-   **Sign-in on day one.** The new person signs in with Microsoft, Google or a password, sets up their second factor, and sees their own record, balances and leave policy.
-   **Leave from the start.** Balances start pro rata from the start date, counted in hours against their schedule and your public holidays.
-   **Leavers too.** A leaving date set in advance ends the person’s employment and their sign-in after their last working day, and the leaver checklist runs the same way.

## What it costs

Free for companies of up to 3 employees, with every module included and no time limit. From the 4th employee it’s €4 per employee a month, with onboarding included. There’s no setup fee and no contract.

## Moving your people in

If your people are in a spreadsheet or another HR system, Squadra HR imports them, shows you every change before saving, and can undo the import. We set it up with you in a day. See the [import guides](https://www.squadrahr.com/docs/importing/) or [get started](https://www.squadrahr.com/get-started/).

## Questions

### Is the onboarding free?

Yes, for companies of up to 3 employees, on the free plan with every module included. Larger companies pay one price per employee a month, with onboarding included.

### Can managers get reminders?

Yes. Each onboarding task has an owner and a due date, and the owner gets a reminder before it's due.

### Does it handle leavers too?

Yes. A leaving date set in advance ends the person's employment and their sign-in on the day after their last working day, and the leaver checklist runs the same way as the joiner one.

## Free for companies of up to 3 employees

Tell us about your company. We set it up on your domain with your public holidays and leave policies, and your team books its first leave the same day.