# One HR system for records, leave, reports and pay

Squadra HR keeps each person's record, works out leave, draws the org chart, reports on all of it and produces the EU pay transparency report from the same data. Six parts, one set of records, and one price per employee that covers them all.

## Six modules

[### Pay transparency

The EU gender pay gap report, pay bands and pay requests, from the pay data you already keep.

See pay transparency](https://www.squadrahr.com/product/pay-transparency/)[### Time off

Leave counted in hours against each person's schedule, and approved from the manager's phone.

See time off](https://www.squadrahr.com/product/time-off/)[### People

One record per person, with job and pay changes that apply on the day they take effect.

See people](https://www.squadrahr.com/product/people/)[### Org chart

Drawn from the records, so it changes when someone joins, moves or leaves.

See org chart](https://www.squadrahr.com/product/org-chart/)[### Reports

People and time-off reports, a full Excel export, and every change in an audit log.

See reports](https://www.squadrahr.com/product/reports/)[### Assistants

Claude, ChatGPT and Cursor connect over MCP, with the app's permissions, once HR turns it on.

See assistant access](https://www.squadrahr.com/product/assistants/)

## Product tour

The screens HR, managers and employees use every day, from the directory and approvals to the pay gap report.

Everyone in the company, searchable and filtered by department, location or manager.

![The people directory: 250 employees with job title, department, location, manager and hire date](/screens/people-light-1200.webp)

One record per person: job, manager, hire date, direct reports, and tabs for pay, time off and emergency contacts.

![An employee profile with job, department, manager, hire date and direct reports](/screens/profile-light-1200.webp)

Balances in hours and every request with the balance after it, so nobody has to ask HR.

![My time off: vacation, sick and remote balances, each request with its status and the balance after it](/screens/timeoff-light-1200.webp)

The manager sees the dates, the hours and the note, and decides in one click. Denying needs a reason.

![Approvals: three leave requests waiting, each with dates, hours, a note and approve or deny](/screens/approvals-light-1200.webp)

Drawn from the records. Open a team, show the top two levels, or export the chart as a PDF.

![The organogram: the chief executive with three direct reports, each with the size of their team](/screens/org-light-1200.webp)

Start from a preset or pick columns, filter by date, and download exactly what's on screen to Excel.

![The report builder: preset reports, and columns grouped by person, job, employment, time off and pay](/screens/reports-light-1200.webp)

The seven indicators of Article 9, worked out from your pay data, ready to file as Excel or PDF.

![The gender pay gap report: indicators (a) to (f) of Article 9 and the gap by category of workers](/screens/payreport-light-1200.webp)

Each request with its due date under your country's law, and an answer drafted from the gap report.

![Pay requests: three requests with the date received, the answer due date and the status of each](/screens/payreq-light-1200.webp)

## Access by role: employee, manager and HR

The same permission checks apply in the app, in exports and to assistants connected over MCP.

Employee

Their own record, balances and leave. They book leave and update their own contact details.

Manager

Their team's ordinary records and leave. They approve or deny requests, from the app or their assistant.

HR

Everyone, including pay and sensitive fields. They manage records, policies, reports, pay transparency and settings.

## Sign-in, hosting and data import

-   ### Microsoft and Google sign-in
    
    Sign in with Microsoft Entra ID or Google Workspace, with a second factor required for everyone.
    
-   ### EU-only data
    
    Each company's data sits in its own database in Cloudflare's EU jurisdiction, with encrypted backups in the EU.
    
-   ### Moving your data in
    
    Connects to BambooHR, Personio and Factorial, and imports from Shireburn, Talexio, Buddy HR, HiBob or a spreadsheet, with a review step and an undo file.
    
-   ### Works on the phone
    
    Every screen works in the phone's browser, so approvals don't wait for a laptop.
    

[Security and EU data residency](https://www.squadrahr.com/security/)

## Your first 3 employees are free

Tell us about your company. We set it up on your domain with your public holidays and leave policies, and your team books its first leave the same day.