Free HR onboarding software, with a checklist to start from

A first-week checklist you can copy

Assign an owner and a due date for the contract, equipment, account access and first-week plan. Use this list as a starting point and adapt it to the role.

Before day one

• Signed contract and job description on file
• Start date, manager, department and work schedule set
• Bank, tax and ID details collected and stored securely
• Emergency contact on file
• Laptop, phone and accounts ordered
• Sign-in created, with a second factor ready to set up
• The team told who’s joining and when

Day one

• Welcome from the manager, and the plan for the first week
• Laptop handed over and sign-in set up
• Leave policy, public holidays and how to book time off explained
• Contact details and emergency contact checked by the new person

First week

• Meetings with the people they’ll work with most
• First piece of real work agreed
• Questions collected and answered by the manager at the end of the week

How Squadra HR runs it

A checklist on paper depends on who remembers to open it. In Squadra HR it’s part of the person’s record:

• One record from the signed contract. HR creates the person with their start date, manager, schedule and contract, and the record is ready before day one.
• Tasks with an owner and a due date. Each item on the joiner checklist goes to the person who does it, HR, the manager or IT, and they get a reminder before it’s due.
• Sign-in on day one. The new person signs in with Microsoft, Google or a password, sets up their second factor, and sees their own record, balances and leave policy.
• Leave from the start. Balances start pro rata from the start date, counted in hours against their schedule and your public holidays.
• Leavers too. A leaving date set in advance ends the person’s employment and their sign-in after their last working day, and the leaver checklist runs the same way.

What it costs

Free for companies of up to 3 employees, with every module included and no time limit. From the 4th employee it’s €4 per employee a month, with onboarding included. There’s no setup fee and no contract.

Moving your people in

If your people are in a spreadsheet or another HR system, Squadra HR imports them, shows you every change before saving, and can undo the import. We set it up with you in a day. See the import guides or get started.