Free HR software: what you get with Squadra HR
What the free plan includes, how pricing changes at the fourth employee, and which costs to compare with another HR system.
What the free plan includes
Squadra HR is free for companies of up to 3 employees. There’s no time limit, no card and no feature held back. You get the same product a 90-person company pays for:
- People records: one record per person, with the contract, documents, emergency contacts, pay history and visas.
- Time off and approvals: leave counted in hours against each person’s schedule and public holidays, requests approved from the phone, and balances that accrue every night.
- The org chart, built from each person’s manager, with a PDF export.
- Reports you build and export to Excel, and an audit log of every change.
- Self-service: everyone sees their own record and balances, and updates their own contact details.
- Sign-in with Microsoft, Google or a password, with a second factor required for everyone.
- Setup done for you: we load your people, public holidays and leave policies, and your team books its first leave the same day.
Where the limits are
The free plan stops at 3 employees. From the 4th you pay €4 per employee a month, for everyone, and €6 from 100 employees, where the law in the EU requires a gender pay gap report. There’s no setup fee and no contract on either.
Squadra HR doesn’t run payroll, on any plan. It keeps pay history and exports it to Excel for your payroll provider or accountant. If you need payroll inside your HR system, pick a tool that runs it in your country.
Compare the full cost
| Option | What’s free | What it costs you |
|---|---|---|
| Squadra HR | Every module, up to 3 employees | Nothing, until the 4th hire |
| A spreadsheet | Everything, in a sense | Your time, and balances that drift once people work part-time or carry days over |
| Maltese Buddy HR | Its Maltese pricing page lists per-active-employee plans | Check the HR and payroll features included in the plan you need |
| BambooHR, Personio, HiBob, Factorial | A trial or a demo, not a free plan | A paid plan after the trial |
Facts about other products come from their own public pages. Our comparison pages list the sources.
When a spreadsheet stops being enough
Part-time schedules, mid-year starters, carry-over and public holidays add calculations to a leave spreadsheet. If you spend time checking formulas and reconciling approvals, compare that work with an HR system that calculates balances from your policies. See an HR system or a leave spreadsheet.
Start free
Tell us about your company and we set it up on your own address, with your public holidays and leave policies. Companies with up to 3 employees use the free plan. Above that size, the per-employee price applies to everyone.